Custom quote systems for fence contractors
Stop pricing fences at 9pm.
We build custom quote systems for residential fence contractors. Your materials, your labor rates, your rules, turned into a system that drafts a professional quote in seconds. You review it, approve it, send it. First quote out usually wins the job.
Flat one-time fee. No subscription. You pay only after you approve it on 3 of your real jobs.
A service, not software. We build it for you.
The math you already know
Section 02 / The Cost
| Qty | Unit | What it actually costs you | Time |
|---|---|---|---|
| 30–50 | quotes/mo | Each one figured, priced, and formatted by hand | 45–90 min each |
| 1 | owner | Doing all of it, mostly evenings and weekends | ≈40 hrs/mo |
| 1st | bid in | Usually the one that gets the callback | wins most often |
Call it a full extra work week, every month, spent typing numbers instead of building fences or being home. And here is the part that actually costs you money: fence contractors who get back to a lead within minutes tend to win somewhere around 35–40% of the jobs they bid. Wait until the next day and that number drops to roughly 10–15%. On a $3,000–$8,000 job, losing two or three of those a month to slower quoting is real money walking to the guy who answered first.
Section 03 / Why generic tools fail
Why the generic calculators don’t work
Every fence company prices differently. Your cedar rate is not his cedar rate. You rack panels on a grade, the next guy steps them. You charge for rock drilling, dirt set, tear-out, haul-away, drive-gate hardware, your way. That is why the off-the-shelf “fence calculator” widgets spit out numbers you would never stand behind in front of a customer.
We do not sell software. We build your system. It prices jobs the way you price jobs, because we sit with you until it does.
How it works
Section 04 / The Process
- 01
We get on a call. 15 minutes.
You tell us how you run your business. No sales pitch. If we are not a fit, we will tell you straight.
- 02
We sign an NDA first. Before anything else
Your pricing is your edge. We never share it, sell it, or reuse it anywhere else. The NDA gets signed before you send us a single number.
- 03
You send us examples.
A few of your real past quotes and how you priced them. Then a one-hour working session where we learn your materials, your labor rates, your rules, your gut-feel adjustments.
- 04
Within one week, you get version one.
Built for your business, with your logo, your materials, your prices.
- 05
We test it on 3 of your real jobs.
You tell us what is off, we fix it, you get the final version. You pay only when you approve.
Section 05 / The Guarantee
You pay when it’s right. Not before.
We build your system, then run 3 of your real past jobs through it. You check the numbers against what you actually charged. If it is not right, we fix it. You only pay when you sign off. If we cannot get it right, you owe nothing and you keep your time.
Most contractors make it back on the first one or two jobs the system helps them win.
See it running
Section 06 / Live Demo
This is a working system we built for a sample contractor, Ridgeline Fence Co. of Austin, TX (a company we made up so we can show you everything without showing anyone’s real pricing). Your system would run on your materials, your prices, your rules. Try it.
| Qty | Unit | Description | Rate | Amount |
|---|---|---|---|---|
| 148 | LF | Cedar Privacy Fence, 6 ft | $44 | $6,512 |
| 1 | gate | Drive gate, cedar frame + hardware | $850 | $850 |
| 60 | LF | Tear-out of existing fence | $6 | $360 |
What contractors like you are dealing with
Section 07 / Representative Scenarios
6-man crew · Austin, TX · ~45 quotes/mo
Owner was quoting nights and weekends after the kids were in bed, losing jobs to whoever answered first. With a custom system: quote drafts in under 2 minutes, he reviews and sends from his phone between job sites, and he is first to respond on almost every lead that comes in.
3-man crew · Central Florida · ~28 quotes/mo
Vinyl and aluminum specialist, mostly HOA neighborhoods with strict fence codes. Office manager used to spend two full evenings a week just formatting quotes. Now she types the job in plain English on her lunch break and the system handles the line items.
9-man crew · Dallas–Fort Worth · ~52 quotes/mo
High volume, tight margins, a lot of tear-out and haul-away work on older properties. The owner needed every quote itemized the same way so nothing got missed on gate hardware or rock drilling. Now every quote comes out consistent, whoever on the crew is the one drafting it.
Scenarios shown are representative of the contractors this service is built for, not verified customer accounts.
Who this is for
Section 08 / Fit Check
Good fit
- Residential fence company, 3–12 employees
- The owner (or office manager) does the quoting
- 25+ quotes a month
- Wood, vinyl, chain link, or aluminum
Probably not, and we’ll say so on the call
- Doing under 10 quotes a month
- 15+ employees with a dedicated estimator and an ERP already
- Every job needs an engineer (commercial, structural)
Questions contractors actually ask
Section 09 / FAQ
Do I lose control of my pricing?
No. The system drafts the quote. You review every number before anything goes to the customer. Nothing sends itself.
What if material prices change?
You or we update your price tables in minutes. It is not a rebuild, just new numbers in the same system.
What about weird jobs, steep grades, rock, odd-shaped lots?
The system flags anything it cannot price with confidence and marks it for a site visit instead of guessing. It ballparks. You decide.
Is my pricing safe?
We sign an NDA before you send us a single number. Your rates never touch anyone else’s system, and we never reuse them.
What do I need to get started?
A handful of your past quotes and one hour of your time to walk us through how you actually price a job.
Is this a monthly subscription?
No. One flat project fee. Light maintenance is available later if you want it, but it is never required.
How fast is this?
You see version one inside a week. Final version once you’ve approved it on 3 of your own real jobs.
I am not a computer guy.
You do not need to be. We set up everything end to end. If you can read a text message, you can run this.
Ready to see your own pricing turned into a system?
15 minutes on the phone tells us if it’s a fit. No pitch, no pressure.